Board Positions Open in August 

July 14, 2018

Two current board members will be completing their 3-year term of office this year, Shelley Rodriguez and Jen Wistrcill. Jen will not be renewing and Shelley will be running again to be re-elected. Elections take place at our Annual Meeting on Saturday, August 18. Now is the time to think about serving on the board. For more information contact Sam Rivers Weber via email by clicking here or (715) 554-1054. 

Lake District Board Commitment:

  • The Board shall nominate one or more members for any vacant positions. Additional nominations are presented at the annual meeting and willing to serve may be taken from the floor. 
  • The Board consists of a Chairman, a Treasurer, a Secretary and commissioners. 
  • Beyond the Spring meeting and the Annual meeting, the Board is also required to meet within 60 days of the Annual meeting. Other meetings are held as lake district business demands. Over the past couple of years, the board has met 4+ times each year to follow up on business related to the dam, the new lake management plan and new channels of communication. 
  • Board meetings are held in person if possible or via teleconference. 
  • Board members are asked to serve three year terms. 
  • Board members are not compensated for their board service. 

 



Changes to District Board Roster 

July 14, 2018

Adam Elliott has resigned his position as district Co-Chair effective May 19, 2018. Many thanks to Adam for his volunteer service over the past 5 years. Adam will remain Chair of the Dam Committee. Sam Rivers Weber’s new title is Chair. 

Caarin Pannkuk was appointed by the Board to replace Adam Elliott, effective June 30, 2018. Caarin’s title is Secretary for a 14-month term. Caarin will replace Peggy Lauritsen in the role of Secretary. Peggy’s new title is Commissioner. 

Meet new Board member Caarin Pannkuk 

Caarin lives in Lakeville, MN with her husband Joe and two active young daughters, Autumn and Afton. Caarin and Joe own property on Blake Lake and both of their parents have property on Blake Lake as well. On July 8, Caarin’s parents, Dan and Carla Hagen, are celebrating their 30th year on Blake Lake! 

Caarin has a true passion for the well being of Blake Lake. She is passionate about keeping the lake healthy and safe for many generations to come. Her favorite moments on the lake are the quiet moments, when she can take her kayak around and enjoy the loon calls, the souring eagles, and the otters playing! 

During the week, Caarin is a real estate agent for Berkshire Hathaway Homeservices Lovejoy Realty-The Property Geeks. She is a real estate geek who views her career as her life’s calling. As The Property Geeks’ leader, she inspires passion and enthusiasm in her colleagues in every aspect of the industry. Caarin was named one of Minneapolis St. Paul Magazine’s Super Agents of 2017 and 2018. Caarin is licensed in Minnesota & Wisconsin, specializes in residential, vacation & investment properties and is certified in relocation, luxury homes & staging. 


DNR Dam Grant Awarded to Blake Lake District

July 6, 2018
Dear Blake Lake P&R District (BLPRD) members, 
Your BLPRD Board and BLPRD Dam Committee members are happy to announce that we are the proud recipients of a Municipal Dam Grant through WI DNR in the amount of  $128,674.50. The grant is intended to pay up to 50% of the reconstruction costs. The financials will be determined once all dam-related bills and expenses are presented for payment; we should have a good general idea of the financials by the time of our Annual Meeting on Aug. 18, 2018. See the dam eligibility letter here »
 

 
Blake Lake Protection and Rehabilitation District


SPECIAL MEETING NOTICE

Saturday July 14, 9:00am
LUKE’S SUNNY SALOON (Formerly Sherrards)
2049 90TH St, Luck, WI 54853

Notice is hereby given to the public and news media pursuant to  Wis. Stat. §§ 19.84(3), 990.001(4)(a) that a Special Meeting of the Blake Lake Protection and Rehabilitation District members, will be held on Saturday, July 14, at 9:00 AM. Agenda for said meeting is as follows:

1) Call to Order/Roll Call
2) Approval of Agenda
3) Consideration of BLPRD to borrow funds for the purpose of reconstructing the dam pursuant to WI § 33.31 Power to finance:  

        (3) The district shall levy an annual, irrepealable tax to pay the principal and interest of the indebtedness incurred under subs. (1)and (2) when they are due. The district shall levy this tax without limitation as to rate or amount on all taxable property within the district. The tax shall be reported in accordance with s. 33.30 (4)(a) and may not be included nor includable in the operations tax limit of s. 33.30 (4) (a).

4) Possible Action on recommendation to borrow additional $140k from BCPL.  
(Paper Vote)
5) Adjourn

* – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * – * –

BLPRD Special Mtg will be followed by a quick Board Mtg 


Agenda

1) Call to Order
2) Tally all votes
3) Possible Action on Approval of BCPL Loan Resolution
4) Adjourn

Blake Lake Protection and Rehabilitation District (BLPRD) Board has accepted a bid to reconstruct the Dam, per unanimous member approval, and construction will begin next week around July 9th, 2018.  In order for BLPRD to facilitate the building of the dam, the engineering, and the legalities involved, we need to have our financing approved and available to pay these parties upon completion, which may be as early as the first week of August but will likely be closer to mid-August.  In order to do this, we need to solve a cash flow issue of having funding liquid to make these final payments while we wait for either 1) possible DNR grant reimbursement later this Fall or 2) our yearly Dam Assessments from BLPRD members spread out over a five year period.

In 2015, the District members unanimously approved the Board to borrow the $150k (plus interest) we are currently assessing for.  The District has already paid back three of the five yearly installments on our original $150k loan, but has only collected two of the five yearly installments from BLPRD members to date.  We expect the final Dam costs from all parties to come in around $257k-$270k.

In order for us to meet the financial obligations of paying for the reconstruction while waiting for assessed monies to come in over the years from BLPRD members or for the DNR to reimburse us, we need to apply for $140k loan from the same state agency we used before, BCPL, in a very timely manner; otherwise, there won’t be enough turn-around time for us to secure the funds and make these final payments in August.  

In order for BCPL to consider our loan request, we have to meet very strict guidelines on notification of District members, which we can do by holding this Special Meeting this Saturday, July 14, for the purpose of garnering your votes on the issue of approving the borrowing of additional funding in the amount of $140k necessary to fund the reconstruction of the Dam.  Our voting results may then be electronically transferred to BCPL that same day.

We will not know whether we got the DNR Dam Grant until July 5th.  Regardless of whether or not we get that grant, we still need to pay all parties upon completion of the Dam, then hopefully submit our expenses for reimbursement from the DNR at a rate of 50%.  This means that if we get the DNR grant, you will likely not be assessed for any portion of this $140k we are asking to borrow today and you may even have a reduction in the amount of your fifth assessment on our original loan of $150k.  That’s the best possible outcome and the one for which we are hoping! If the DNR does not fund our Dam Grant, then the amount needed to cover final costs, up to but not exceeding the amount of this additional $140k loan (plus interest) will be assessed over five years just as our original loan is being assessed on your property tax statement.  We anticipate an interest rate of 4% on this new loan, and there is no pre-payment penalty.

Voting Details: Qualified voters are 18 yrs of age or older, either reside in the District or own property within. Ownership of more than one parcel within BLPR District does not entitle the owner to more than one vote.  Trust properties may cast one vote via your official trust representative.

No absentee ballots or proxies are permitted – must be present to vote.

——————————————————————————————

Drive-Up Voting
In the interest of saving you some time, feel free to fill out this ballot (opposite side) ahead of time and simply drop it off between 9:00am Saturday morning, July 14, 2018 at Luke’s Sunny Saloon.  

Your signature and Blake Lake address will serve as your sign-in, which will not preserve the anonymity of your vote but will save you time. We will greet you at your car to collect your ballot. Voter/signator must be in the car.

Ballots handed out at the meeting will not require any identifying information.  

Voters will simply need to officially sign-in on the clipboard inside the town hall to obtain their yes/no ballot.  So if anonymity is important to your voting process, please feel free to exercise your right to vote anonymously in person anytime from 9:00am this coming Saturday, July 14, 2018 at the Luke’s Sunny Saloon. 


 

Dam Update

June 2018 We are progressing toward completion of the dam reconstruction project. In April, we sent out all bidding documents and received six responses.  The bids were opened at the offices of Morgan & Parmley on May 18th, 2018.  The lowest bid was $204,985 which was 25% less than the next lowest bidder.  The bid was awarded to John S. Olynick, Inc. in Gilman, WI. Our engineer, Larry Gotham has worked on many dam projects with Olynick and has nothing but good things to say.
 
The overall dam project cost is still a bit in flux but is now estimated at $250,000 – $270,000 when everything is completed. Olynick wants to begin construction in July.  We are working with them on solidifying the project plan and associated dates of completion. Earlier, our engineer had suggested that the project would take about six weeks to complete once construction begins.
 
In parallel, we are waiting on the results of our DNR dam grant application.  We will find out on July 5th if we were awarded a grant. Construction is planned to start in July. If we are awarded the grant, the grant will cover 50% of our overall cost of the project.  The cost includes construction costs as well as all other associated costs (legal, engineering, etc.). The DNR grant program is a reimbursement program – paid after the project is complete. If we receive a grant, the final paper work would probably not be done until late fall.
 
Cash flow is needed to pay the construction company $204,000 upon completion in August. We have a balance of $72,922.77 in the dam project account. We will need to borrow additional funds whether we receive the grant or not.  The additional funds needed will be $100,000-$140,000.  If we receive the grant, then we will be reimbursed after project completion. This will allow us to determine the final assessments and timing.
 


Dam Update

March 2018

By Co-Chair Adam Elliott

Dear Blake Lake District Members,

As outlined in previous communications, our intent is to complete all reconstruction of the Big Blake Lake Dam in 2018.  Just to review, we decided to hold off on completing the project in 2017 as we learned that DNR grants for dam reconstruction were likely to be available in 2018.  DNR dam grants were approved in the 2018 Wisconsin state budget and we are currently in the process of applying for a DNR grant which would cover approximately 50% of all dam related reconstruction costs.

Here is a summary of where we are at and the project timeline for 2018:

  • The dam grants are based on how many “points” you are awarded for your project. Over the past few weeks, our Project Engineer/Manager Larry Gotham – Morgan & Parmley) completed the Inspection, Maintenance & Operation plan and the Emergency Action Plan, and submitted to the DNR.  Both of these plans were approved by the Wisconsin DNR.
  • These will be submitted along with the grant application before April 30th, 2018.
  • Currently, we are preparing bidding documents for prospective construction companies. We expect to begin advertising for dam bids in April 2018.
  • Bids will be open for approximately 30 days.
  • July 5th, 2018 is when the DNR will inform us if we have been awarded a grant.
  • If awarded, we will need to obtain the DNR award grant agreement which is expected to be delivered by August 5th, 2018.
  • We would expect to award the bid to a contractor on or about August 5th, 2018.
  • If awarded a grant, we would expect to begin construction around September 1st, 2018 with construction ending on or about October 15th, 2018.
  • Note: if the grant is not awarded, we expect construction to start at an earlier date.

 


Dam Update

December 2017

By Co-Chair Adam Elliott

Dear Blake Lake District Members,

Here is a review of the project highlights and the latest update.

Our year in review:

  • In March 2017, the Wisconsin DNR approved our dam reconstruction plans.
  • In July 2017, the U.S. Army Corps of Engineers approved our plans. With this approval, we authorized our engineer at Morgan & Parmley to begin preparing bidding documents to begin the reconstruction.
  • About this time, two things occurred:
    • We understood that sending out bidding documents out this late in the year was not the ideal time of the year to receive the best and lowest cost bids.
    • We also learned that grant monies were specified in the State of Wisconsin budget for dam reconstruction projects in 2018. The grants are structured to cover 50% of all dam reconstruction related costs. While the grant monies were specified, we had to wait for the budget to be approved.
  • Given the above, we decided to hold off on the reconstruction project until 2018.


Current update:

  • The State budget has now been approved with the grant monies specified.
  • We are currently applying for a DNR dam grant. Our dam engineer at Morgan & Parmley has prepared an Operations, Inspection and Maintenance Plan (OIMP) as well as an Emergency Action Plan (EAP). Providing these plans will increase our chances of being selected for a dam grant.
  • It is our intention to go through the dam grant process and hopefully be selected, which would pay for 50% of our overall costs. If the total cost of the project ends up costing $300,000, the grant would cover $150,000.
  • Whether the grant is approved or not, we are intending on sending out bidding documents in the spring of 2018 and finalizing the construction project in 2018.

 

Respectfully,
 Adam Elliott, Sam Weber, Tom Borden, Jim Filkins and Peggy Lauritsen.

Dam Committee Members, Big Blake Lake Protection and Rehabilitation District



Dam Update

August 2017

By Co-Chair Adam Elliott

Q: What is the current status of the Dam Project?

A: We just received word in early July that the Army Corps of Engineers approved our project. This was the last item needed before sending out the bidding documents.

Q: Will the dam project be completed in 2017?

A: Great question. We originally had planned to complete in 2017. However, this spring we learned that $5 million dollars in grant money had been set aside for dam re-construction projects.  These would be for projects completed in 2018. We would need to apply by November 2017. If awarded the grant, the grant would pay up to 50% of our overall cost. If the dam project
ended up costing $250,000 — the grant would result in a savings of $125,000.

Q: So, are we going to wait and apply for the grant?

A: Given the very large amount of the grant as well as what we feel is a decent probability of receiving a grant, we are going to pursue the grant monies and plan on completion of the dam project in 2018. Our existing approved permits are good for 2 years, so this does not present a problem.

Q: How are we going to handle the assessments?

A: We are not going to change the assessment method, so it will be as it was for 2017. Depending on the final bids and potential for grant monies, we will re-adjust.

Q: What is our status with respect to the WDNR?

A: We were informed by the WDNR in 2014 that we had an
illegal dam. They informed us that we would either need to
re-construct the dam or they would remove the dam completely.  The WDNR has been very cooperative since day 1. Yes — we
have to re-construct the dam, but as long as we continue to
make progress and work closely with the WDNR, we have no reason to believe that they will have any issues with completing the dam in 2018.

You can see previous dam updates below.


Dam Reconstruction Update

By Co-Chair Adam Elliott

April 2017

Dear Blake Lake District Members,

We are actively working on the dam reconstruction project. Here is our latest update. Our engineer, Larry Gotham, will be our guest speaker and is ready to answer more of your questions at the Spring Meeting on Saturday, May 20, 2017.

Q1: Where are we at with the dam project?

A: Over the winter, our engineering firm (Morgan & Parmley) worked diligently with the Wisconsin Department of Natural Resources (DNR) to finalize a plan to reconstruct the Blake Lake Dam in such a way that meets a 100 year flood event and appropriate for our lake. On March 16, 2017, the DNR gave us final approval for the dam. The final plan accepted technically considers our dam a “large dam” with a height exceeding 6 feet.  We are now proceeding with steps toward completing the project.

Q2: With the new plan, what are the estimated total costs for the dam project?

A: According to our engineering firm, the estimated costs are $247,000, which includes all costs incurred to date. They advised that these costs could vary by 10% of this estimate. We will not be able to finalize this cost until bids are received.

Q3: What are the next steps and estimated timeline that need to be taken to complete the dam project?

A: According to our engineering firm, here are the next steps (expected to be completed in 2017):

  1. S. Army Corp of Engineers: Right now, we are waiting on final approval from the U.S. Army Corp of Engineers, which takes place after the DNR plan was approved. We are expecting this approval any day.
  2. Bidding Documents: We have authorized construction and have directed Morgan & Parmley to prepare the bidding documents.
  3. Bidding Process: Morgan & Parmley will now complete the bidding documents, begin advertising and receiving bids. The lowest cost responsible bidder will be awarded the contract.
  4. Construction: Upon contract signing and a pre-construction conference, construction will begin.
  5. Completion: Project completion and certification to the DNR is expected in the fall of 2017.

 

Q4:  Where are we at on financing?

A: The Blake Lake Protection & Rehabilitation District (BLPRD) originally applied for a $150,000 loan based on initial cost estimates. This loan was taken in August 2015 when it was believed that the project would be completed in 2016. It is a 5-year loan with a 3% interest rate, and we can pay the loan off early if desired. The total finance charge is approximately $12,000.

At the August, 2016 Annual Meeting, our project engineer Larry Gotham described how the dam would likely be larger than originally thought and that costs could be $225,000. Given this information, a motion was made/carried to increase our ability to borrow from $150,000 to $250,000.

We have now made two payments on this 5-year loan. In addition, we have incurred approximately $30,000 in costs for legal fees, survey and engineering work, permits, etc. District members will note the additional line item for loan repayment on their Real Estate Property Tax Bill for 2016. Given the existing loan and costs, we made our first assessment for the dam to lake district members in January 2017. At this point, the board is considering options to finance the increased cost of the dam.

Q5:  How were properties assessed?

A: The BLPRD polled the district members at the 2015 annual meeting and considered various methods to assess properties.  The final method chosen breaks down as follows:

    • The total estimated cost of the dam was considered.  All eligible properties in the lake district are considered
    • Properties are designated as either shoreline properties or non-shoreline properties
    • Sixty percent of the overall cost is assigned to every property (shoreline or non-shoreline)
    • The remaining cost is assessed to shoreline properties based on lineal feet of shoreline

 

 

Q6:  How are these costs being assessed?

A: Each loan will be paid back over 5 years, so you will pay four more installments on our current $150,000 loan, which are shown as an separate line item on your real estate tax statement and are payable in 2017, 2018, 2019, and 2020.  Additional financing will be assessed as needed and repaid in the same manner as this current loan.

Q7:  Could the costs be more than the estimated $250,000?

A: This is possible. Right now, our cost estimates are based on our engineer’s experience with similar dam projects and an initial estimate from a construction company.  We will not have final cost estimates until all bids are received.

Q8: Will there be a footbridge near the dam?

A: It is undecided. At this time, there is a pending sale of the land on the south side of the dam with new ownership involved. We have a permit approved for a future footbridge and a recommended location.

Q9: What are the anticipated water levels this Summer before the reconstructed dam is complete?

A: Because Big Blake Lake is on a flowage, the water levels can fluctuate based on many factors, including Spring run-offs, overall precipitation and other factors. At the end of last Summer, the water levels were manageable with the existing dam. We are working closely with the DNR to do what we can to maintain the existing levels until the dam project is complete.

Q10: Should I be putting in our docks and boats this Spring, or wait until the dam project is complete?

A: As mentioned above, the water levels can fluctuate, especially with the current state of the dam. While we do not anticipate water levels dropping to levels that may impact your dock and boat placement, your decision is personal preference and may depend on the shoreline water depth near your property.

Q11: If I am selling my property, what do I need to disclose to a
potential buyer?

A: Please consult your realtor or real estate professional about what you need to disclose. The board is doing our best to be transparent and update all members about the costs, timelines, risks and process as we move forward.

Q12: When the old dam is removed, will lake levels drop significantly?

A: The engineers have told us that this is not the expectation. The plan calls for placing the new dam west of the old dam and then to remove the old dam after placement of the new dam.

Q13: Will maintenance be required on the new dam?

A: Yes. Periodic inspections will be required and we will have secured the necessary easements and rights to inspect, maintain and repair (if necessary) the dam. We do not anticipate significant incremental costs to perform inspection, maintenance and repairs. We are anticipating any incremental costs to be covered in our annual budget.

2016 Annual Meeting Minutes

We hope you will be joining us at the Spring Meeting on Saturday, May 20 at 8:30am. SAVE THE DATE! To catch up on what happened at the Annual Meeting in August, get meeting minutes here >>

Respectfully, Adam Elliott, Sam Weber, Tom Borden, Jim Filkins and Peggy Lauritsen.

Dam Committee Members, Big Blake Lake Protection and Rehabilitation District

 


 

Update: Blake Lake Dam Reconstruction

March 16, 2017

By Co-Chair Adam Elliott

Dear Blake Lake District Members,

We have been actively working on the dam reconstruction project since the annual meeting in August. Our engineer has been working with the DNR to meet all of the requirements we must follow. Our goal of this email is to bring you up to date on our progress and answer some of the questions you may have.
 Our engineer, Larry Gotham, will be our guest speaker, and ready to answer more of your questions at the Spring Meeting on Saturday, May 20, 2017.

What else?
Q: What is the current status of the dam reconstruction project?
A: Our project engineer is Larry Gotham (Morgan & Parmley, LTD – Ladysmith, WI). Over the winter, our project engineer has been going back and forth with the DNR to gain final approval for the dam reconstruction project design. We have provided all plans, and expect to obtain final approvals any day now. While we were anticipating March 1st, it now looks like April 1st.

Q: What are the steps for the project once the DNR approves our plans?
A: The BLPRD board will review the DNR approvals and authorize construction and direct Morgan and Parmley to prepare construction bidding documents. Here is a summary of the next steps.

  • Morgan and Parmley completes the bidding documents.
  • Advertising for the bids begins.
  • Bids are opened.
  • The BLPRD reviews the bids and authorizes award to the lowest responsible bidder.
  • Contracts are signed and preconstruction conference is held.
  • Construction begins
  • Construction is completed.

 

Q: What is the timeframe for the dam to be completed?
A: Currently our project engineer is estimating that the entire project will be completed 195 days after the DNR approvals are obtained. If approvals are obtained by April 1st as expected, construction would be completed in the mid-October timeframe.

Q: What was the final determination for the type of dam needed?
A: Originally, our project engineer and the DNR believed that a small dam would suffice. After all measurements and calculations, it was determined that we would need a larger dam. The current plan is to build what the DNR refers to as a large dam.

Q: What is the estimated cost of the revised large dam?
A: The initial estimate for the total cost of the revised dam reconstruction project is $250,000.  This includes all construction costs as well as all permits, legal and engineering fees. This does not include the cost of the footbridge placement or construction. The exact location of a footbridge is not set. A footbridge cannot be placed over the new dam. Also, the ownership of the land for a footbridge has changed.

Q: How does this compare to what Morgan and Parmley outlined at our Annual Meeting?
A: At the Annual Meeting, our project engineer, Larry Gotham estimated that the cost would be $225,000. This led to a motion that was approved by members to increase the dam budget to $250,000.

Q: How and when will we then pay for the dam?
A: BLPRD took out a loan for $150,000 to pay for the project. This loan is from the Wisconsin Board of Commissioners of Public Lands. It is a 5 year loan with an interest rate of 3%. There is no penalty for early payment. The first installment of $32,328 was made in March, 2016 and a second installment in March 2017.

Assessments: Final calculations for the per-parcel special assessment will be developed as construction bids come in and final costs can be determined. Based on current information, we anticipate additional costs of $100,000 to complete the dam, which will be assessed in the same manner as the loan payment.

Respectfully,
 Adam Elliott, Sam Weber, Tom Borden, Jim Filkins and Peggy Lauritsen.
Dam Committee Members, Big Blake Lake Protection and Rehabilitation District


2016 Annual Meeting Minutes

We hope you will be joining us at the Spring Meeting on Saturday, May 20 at 8:30am.
SAVE THE DATE! To catch up on what happened at the Annual Meeting in August, get meeting minutes here >>

 


 

Dam reconstruction update

July 25, 2016

By Co-Chair Adam Elliott

Where are we at?

1. The land needed to reconstruct the dam has now been transferred from the Sherrard Estate to the Blake Lake Protection & Rehabilitation District (BLPRD).

2. Our Project Engineer — Larry Gotham (Morgan & Parmley, LTD – Ladysmith, WI) has completed all surveys and is currently working on the dam reconstruction plan. Based on the nature of our lake and flowage, it was recommended that the type of dam needed is a rip rap rock chute.

3. The initial estimates for the total cost of the dam reconstruction project was between $100,000 and $150,000.

4. In August, 2015 the BLPRD took out a loan for $150,000 to pay for the project. This loan is from the Wisconsin Board of Commissioners of Public Lands. It is a 5 year loan with an interest rate of 3%. There is no penalty for early payment. The first installment of $32,328 was made in March, 2016.

What is next?

1. Per the plan, Morgan & Parmley are currently finalizing the plans for the dam. This is expected in May.

2. Once these plans are complete, they will be submitted to the DNR to obtain their approval for the project. It is expected that the DNR will take approximately 3 months to get through the approval process, but there is no guarantee on this time frame.

3. Once the project is approved, a request for construction bids will go out. Once the construction company has been identified, reconstruction of the dam will begin. The actual reconstruction of the dam is expected to take a few weeks.

4. We are hoping to complete all construction in the fall of 2016, but the final date will be dictated by when we receive approval from the DNR.

What else?

The plan calls for a footbridge to be placed over the dam. We will either use the old foot bridge or construct a new footbridge. This decision will be determined by cost as well as safety. The footbridge will be submitted to the DNR as part of the plan. As a part of the land transfer process, all parties agreed that the dam will be named “The Sherrard Family Dam” and appropriate signage will designate at the site.